Woman Working Remotely

Creating A Healthy Workplace Culture When Everyone Works Remotely

Building a proper company culture is essential in 2020. When it comes to your business, or the business you work for, you may not fully enjoy your job, but you should at least feel comfortable enough in your environment to do your work to the best of your ability, and with the support of everyone around you. However, now that we’re in a predominately digital age, more and more jobs are able to be done remotely. So how exactly do you create a company culture of comradery and support when you’re not all under the same roof?

First, even with a remotely run company, all staff members should get together physically at some point to learn about one another and their roles within the company. Obviously this is only a real option if all employee’s live in the same area, relatively, however, group video conference capabilities have reached their maximum potential in 2020, so as long as everyone has some sort of video-chat capable device, everyone will be able to get together. 

Staying in touch via video chat is a great idea in general for creating a work atmosphere of support and respect. Weekly video conferences are an easy way to keep communication open and fluid amongst co-workers. Save some time in every video conference for everyone to discuss any questions or make any comments regarding the work they’re doing as a whole. By encouraging communication that is both supportive and constructive, you’ll easily create an environment that is both vulnerable and motivating. 

Embed from Getty Images

Projects within your field of work that require cross-collaboration amongst different co-workers are another great way at establishing trust. When remote workers branch out within their occupation and work with other employees, whether it be in person or over video chat, it’s more likely that they’ll build personal relationships with one another. Creating appropriate personal relationships in the workplace can kick start a domino effect of new connections with other co-workers as well; you never know when one employee might recommend your skills to another based off the work you did together. 

This type of relationship building only further builds up the trust amongst every employee, regardless of rank, and creates a culture of open communication habits. Another way of building personal friendships while working remotely can be by hosting regular “virtual coffee sessions” with the entire office; an idea created by Karan Rhodes, who works remotely for a Human Resources company and writes for Forbes Magazine. 

With today’s great video conferencing tools, a great tactic is to host regular virtual coffees with the entire team. Everyone literally comes to the conference with a coffee, tea or water to catch up in an informal way. You can have a mixture of topics—work and non-work related sessions—to add a ton of variety. For global teams, remember to rotate times to accommodate the multiple time zones.”

Embed from Getty Images

Depending on your position within the company, holding regular “office hours” is a great way for all employees to know when you’re fully available to discuss any issue they may have. If every employee within a company has a designated slot of time in which they are most available, other employees will feel more comfortable not being physically with their co-workers should they have a question or concern about anything. 

Communication is obviously the key to creating an open culture amongst employees. If you’re in a position of power, keep your employee’s updated either with email threads, chain messaging, Slack, etc. on any and all progress that the company is making. When updating everyone on said progress, be specific with naming the employee’s who helped with whatever you’re updating everyone on. By being specific with your encouragement, you’ll not only motivate others to strive for the same level of success, but reassure everyone that their work is valued, seen, and well-done.  

Employee’s should also have group-chats that work outside the realm of the remote office in which they’re able to let off steam, build new personal connections, and discuss non-work related topics. While encouraging employees to not do work may seem far-fetched, it really is essential in creating deeper connections. When those relationships are established, the work within each employee will reflect that, because everyone will feel more trusting with one another to help.

Remote work is rising in popularity, but that doesn’t mean office comradery has to suffer as a result. Accentuate healthy means of communication, encourage collaboration, and emphasize success within an individual’s work, and the trust will follow.